General Requirement
Students must maintain at least 75% attendance across all courses in a semester to be eligible to register for the End-Semester Examinations.
Attendance & Marks
Students Attendance
Academic Discipline & Examination Eligibility
St. Xavier's College, Thumba, maintains strict regulations regarding student attendance to ensure academic discipline and eligibility for university examinations.
Eligibility
Minimum Attendance Requirements
Relaxation for Girls
Female students are granted a slightly lower minimum requirement of 73% attendance.
Consequences of Neglect
Habitual neglect of class work is considered a sufficient reason for serious disciplinary action.
Tracking
Recording and Calculation
Course-Wise Tracking
Attendance is recorded online or offline for each course separately.
Calculation Formula
The attendance percentage is calculated by dividing the total hours a student is present by the total class hours conducted for that specific course, then multiplying by 100.
Timing for Entry
Attendance is taken within strict time windows. Latecomers arriving after these windows will not be marked present for that hour.
- First Hour: Taken within the first 10 minutes of the day (by 9:40 a.m.).
- Subsequent Hours: Taken within the first 5 minutes after the second bell.
Classes Not Held
If a teacher is absent or attending a staff meeting, attendance for that hour is not taken or granted.
Exemptions
Condonation and "On Duty" (Duty Leave) Rules
University Condonation
On valid grounds, the university may grant a "condonation" (exemption) for a shortage of attendance up to 10 days in a semester. This is allowable only twice during the entire degree programme.
University Union & Extra-Curriculars
Students participating in approved university activities or meetings are counted as present upon producing valid certificates, subject to the same 10-day maximum per semester.
Sports and Cultural Events
Participation in such events (inside or outside the college) requires prior permission from the Class Teacher and approval from the Principal via the relevant committee. Certificates for these activities must be submitted within the same week or by the first class day of the following week.
Camps
For camps longer than eight days, (e.g., NSS/NCC camps), students are marked 'D' (On Duty) provided they obtained prior permission through the proper channels and submit an attendance certificate afterward.
Internal Exams
Students who are present for internal examinations are automatically granted attendance for that respective course on that day.
Campus Rules
Additional Rules and Parental Oversight
Class Hours
Students are not permitted to go outside the college during class hours without special permission from the Principal or Head of Department.
Free Hours
When not in class, students are expected to spend their time in the Library or Reading Room.
Parental Monitoring
The college urges parents to ensure their wards attend classes regularly and punctually. Details regarding attendance are included in progress reports distributed during Class PTA meetings.
Library Attendance
Under the academic regulations, every student is required to spend at least three hours per week in the library, and this attendance is also tracked separately.